A Regular City Council Meeting was held on Thursday, March 22, 2012, at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

CALL TO ORDER/ ROLL CALL/PLEDGE OF ALLEGIANCE
by Mayor Ronald B. Reeves at 7:05 p.m.

Proclamation:
Seymour Hospital Auxiliary Month - Proclamation was read by Mayor Reeves

Council Present:
Mayor Ronald B. Reeves, Council Member Donald G. Coltharp, Council Member David Horton, Council Member Nan Gilbert-Mathis, Council Member Billy Henricks and Mayor Pro Tem Sid Winn

Council Absent:
None

Counsel Present:
None

Staff Present:
Interim City Administrator, John Studer, Recording Secretary, Suzanne Shumate,
Utility Billing Clerk, Nita Hons

Guests:
Jody Dillard

Annoucements From the Mayor:
None

Citizens Questions And / Or Comments:
None

Mayor Reeves requested that item #7 be discussed in Executive Session.

CONSENT AGENDA:

1. CONSIDER APPROVING THE
CONSENT AGENDA AS FOLLOWS:

a.) Approve Thursday, February 9, 2012 and
Special Called Meeting Minutes from March 13, 2012.

b.) Approve the Accounts Payable Report for the month of February, 2012

c.) Accept Reports

1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List 4. Salt Fork membership total

A motion was made by Donald Coltharp to approve the Consent Agenda,
seconded by Nan Gilbert-Mathis, motion carried.

END OF CONSENT AGENDA

2. Discuss and take action amending U-Turn Ordinance.

A motion was made by David Horton to approve amendment made to U-Turn ordinance, seconded by Donald Coltharp, motion carried.

3. Discuss and take action regarding property bid received from Phillip Campbell at 208 W. Nevada Street, description: Lots 7-9, Block 22, Morris Addition in the amount of $1,000.00

A motion was made by Sid Winn to accept bid from Phillip Campbell in the amount of $1,000.00, seconded by David Horton, motion carried with Donald Coltharp abstaining from the vote.

4. Discuss and take action regarding property bid received
from Jesse Hernandez at 906 N. Donald Street, description:
less 100ft., of Lot 11, West 100 ft., of S 32 ft., of Lot 12, in the amount of $300.00

A motion was made by Billy Henricks to accept bid from Jesse Hernandez in the amount of $300.00, seconded by Nan Gilbert-Mathis, motion carried.

5. Discuss and take action regarding the
purchase of chairs and tables for Portwood Pavilion.

A motion was made by Donald Coltharp to approve the purchase of (14) new 8ft tables and (40) new stackable chairs for the Portwood Pavilion, seconded by Nan Gilbert-Mathis, motion carried.

6. Discuss and take action on quote received from
Casillas Pool Service, regarding drain repair at City Pool.

A motion was made by David Horton to table this item until more information is received regarding the drain repair, seconded by Donald Coltharp, motion carried.

7. Discuss and or modify the Personnel Policy Manual.
Mayor Ronald B. Reeves requested this item be moved to Executive Session.

EXECUTIVE SESSION: Public Meeting Ends
Executive Session Began at 7:35 p.m.

8. Executive Session closed to the public and pursuant to Chapter 380 of the Texas Local Government Code under: §380.001: Deliberation regarding Economic Development Programs; Kenning Global.

9. Executive Session closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under: §551.074; General Information regarding City of Seymour Departments: (a) Electric Department (b) Water/Sewer Department (c) Police Department and SFRE Department.

10. Executive Session closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under: §551.074; Personnel Matters to discuss and or modify the Personnel Policy Manual.

EXECUTIVE SESSION: Executive Session Ended at 10:20 p.m.
Public Meeting Resumes

11. Take Action if any resulting from deliberations during Executive Session.

The Council requested more information regarding item #8
and no action was taken. No action was taken on item #9.

Item #10, Sid Winn made a motion, seconded by Nan Gilbert-Mathis, to allow John Studer to pursue the changes recommended to the Council as follows:
1. Change the maximum number of compensatory hours
that can be accumulated from 40hrs to 16hrs and time must be used within two payroll periods, or four weeks after it has
been earned.

2. Strike the words “if job performance is impeded” from the Financial Obligations section of the manual.

3. Council recommended that no more than 50% of employees from each department be absent from work on a given day.

A vote was taken on these
recommendations and it passed unanimously.

12. ADJOURNMENT

A motion was made by Sid Winn to adjourn at 10:21 p.m.,
seconded by Billy Henricks, motion carried.

Approved this 19, day of April, 2012.

Mayor Ronald B. Reeves


Attest: Recording Secretary, Suzanne Shumate